Notarization is the official process of validating certificates, documents or agreements through the assistance of a notary public. It ensures the authenticity and legality of the documents by affixing an official seal or stamp.
Obtaining notarization for your documents in China might initially appear complex, but rest assured, it’s simpler than it seems!
In this comprehensive guide on notarizing documents in China, you’ll find all the necessary information to navigate the process successfully.
Alternatively, you can save yourself the trouble and take advantage of our convenient and efficient notarization agent service.
Notary Public Office in China (Chinese Notary = 公证处 /Gōngzhèngchù)
In China, notarization is carried out by authorized notary offices operating under the supervision of the Ministry of Justice of the People’s Republic of China. For individuals residing outside of China, obtaining notarial certificates involves contacting the relevant Public Notary Office in the city where they previously resided.
The notary office you’re looking for is a 公证处 (gōng zhèng chù), known in English as the Public Notary Office of the People’s Republic of China.
These offices are available in major cities and rural areas throughout China. No matter which city you live in China, there is a Notary Office.
The notarial certificate issued by the Public Notary Office typically features a watermark, signature, and red stamp which is a collection of stamped and glued-together papers.
Notarized Items or Documents
The items can be notarized include but are not limited to:
- Non-criminal Record (Police Clearance Certificate)
- Contracts and Agreements
- Letter of Authorization/Powers of Attorney (PoA)
- Personal Identification Documents
- Driver License
- China Work Permit
- Birth Certificate/Death Certificate
- Marriage Certificate/Divorce Certificate
- Degree Certificate/Diploma/Transcript
- Physical Examination Report
- Bank Statement/Credit Statement
- Certificate of Incorporation
Notarization Procedures and Turnaround
Submit the necessary documents to the Public Notary Office, where they will be reviewed for acceptance. Upon approval, the Public Notary Office will issue the requested notarial certificate.
The standard processing time for obtaining a notarial certificate is approximately 5 working days, excluding mailing time, while expedited service can be completed within 2-3 working days, excluding mailing time.
Authentication Certificate Requirements
Some countries, including the USA, Canada, Australia, and New Zealand, accept the standard notarial certificate issued by the Public Notary Office. However, certain countries like Spain, Italy, and France require additional steps for the certificate to be recognized, including legalization by China’s Ministry of Foreign Affairs and the respective country’s Embassy/Consulate in China.
When it comes to notarizing a document for international use, it generally involves the process of authentication, which can be done through Apostille or Legalization.
In addition to translation services, we also provide assistance with document authentications. Simply send us your document, and within a few weeks, the authenticated version will be ready for your use.
Considerations before Notarization
Before proceeding with notarization, there are important considerations to keep in mind:
- Determine the specific document requiring notarization.
- Confirm your nationality.
- Identify the intended country of use for the notarial certificate and specify the purpose (such as work visa, student visa, permanent residence, immigration, court requirements, or residency).
- Determine the desired foreign language for translation and the number of copies needed.
- Clearly outline the services required, including translation, notarization, legalization, or apostille.
Obtain a Certificate of No Criminal Record in China
Our expertise extends to helping individuals obtain a China Non-Criminal Record (NCR) certificate, where we utilize our knowledge and experience to navigate you through the required steps and ensure the accurate preparation of necessary documents.
Obtaining a Certificate of No Criminal Record (NCR) in China is an essential step for various purposes such as employment, immigration, or study abroad. The Certificate of No Criminal Record, also known as a police certificate, background check, or non-criminal record, is an important document.
Conclusion
Obtaining notarization in China is a straightforward process when you understand the specific type of notarization required.
Trust True Words for your notarization needs in China, as we offer expert agent services and complete support throughout the entire process.
